Sales Journal

Print the Sales Journal before you post transactions to check for mistakes and omissions. The journal serves as an audit trail of sales transactions. If you find incorrect transactions in the Sales Journal, use the Orders function to edit or delete the issues.

The Sales Journal includes cost information, but the unit cost of non-serialized items is only an estimate. The system updates the unit cost of non-serialized items (based on your costing method) when you post.

  1. Use the Data Filter to select the range of filtering options or leave the filter blank to include all available data.
  2. Select the sort criteria for the journal from the Sort By section.
  3. Select whether to view a detailed or summary view of the sales journal by selecting the appropriate view from the View section.
    Note: If you select to view the sales journal in a detailed view, you can also select to include additional descriptions by selecting the Additional Description check box and kit detail by selecting the Kit Detail check box, if available. If you select to view the sales journal in a summary view, you can only select to also include additional descriptions by selecting the Additional Description check box.
  4. If you do not select a currency in the Report Currency drop-down, reports will show data grouped and subtotaled based on transaction currency. Selection of a currency in the Report Currency drop-down will result in a report based on the selected currency.
  5. Select the Banded Rows check box if you want to print the report in banded rows format, which highlights lines in the journal in alternating bands of color. This makes wide reports easier to read. You can define your default preference for the banded rows format in the System Manager Business Rules. You can override your default choice when you print the journal.
  6. Select the batches to include in the journal from the Batch List section.
    Note: Only available if you elected to use batch processing in the Business Rules function.
  7. Click a command button to

    8. Click To
    Print Process the Sales Journal.
    Output Output the journal as a PDF.
    Send Save the journal as a PDF and attach it to an email using your default mail program.
    Preview View a preview of the Sales Journal.
    Reset Set all fields to their default values.